Privacy Policy
Last Updated: July 8, 2025
1. Overview
Arizona AI ("we," "us," or "our") operates the website arizonaai.com (the "Service"). This Privacy Policy explains how we collect, use, and protect your information when you use our Service.
Arizona AI is a community directory and resource platform focused on the artificial intelligence ecosystem in Arizona, United States. We are committed to protecting your privacy while providing valuable information about AI opportunities and organizations.
2. Information We Collect
2.1 Information You Provide
We collect information that you voluntarily provide to us, including:
- Contact form submissions (name, email, message content)
- Organization submission details (company name, description, contact information)
- Email addresses for newsletter subscriptions (if applicable)
2.2 Automatically Collected Information
When you visit our website, we may automatically collect:
- IP addresses and general location information
- Browser type and version
- Pages visited and time spent on our site
- Referring website information
- Device information (mobile, desktop, operating system)
2.3 Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Remember your preferences
- Analyze website traffic and usage patterns
- Improve our website functionality
- Provide relevant content and features
3. How We Use Your Information
We use the collected information for the following purposes:
- Responding to your inquiries and contact form submissions
- Processing organization listings and submissions
- Improving our website content and user experience
- Sending periodic updates about Arizona's AI community (with consent)
- Analyzing website usage to enhance our services
- Protecting against fraud and ensuring website security
4. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share information in the following limited circumstances:
- Public Directory Listings: Organization information submitted for inclusion in our directory will be publicly displayed
- Service Providers: We may share information with trusted service providers who help us operate our website (hosting, analytics, form processing)
- Legal Requirements: When required by law, regulation, or legal process
- Safety and Security: To protect the rights, property, or safety of Arizona AI, our users, or others
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. Contact form submissions are typically retained for up to 2 years for reference purposes.
7. Your Rights and Choices
7.1 General Rights
You have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of your personal information
- Opt out of receiving communications from us
- Disable cookies through your browser settings
7.2 Organization Listings
If your organization is listed in our directory and you wish to update or remove the listing, please contact us using the information provided below.
🇪🇺 Notice for European Union Residents
Primary Audience: Arizona AI is primarily designed for and directed toward residents of Arizona and the United States. Our services focus on the local Arizona AI ecosystem.
GDPR Compliance: If you are a resident of the European Union, you have additional rights under the General Data Protection Regulation (GDPR), including:
- Right of Access: You can request a copy of your personal data
- Right of Rectification: You can request correction of inaccurate data
- Right of Erasure: You can request deletion of your personal data
- Right of Portability: You can request your data in a portable format
- Right to Object: You can object to processing of your personal data
- Right to Withdraw Consent: You can withdraw consent at any time
Legal Basis for Processing: We process EU residents' data based on legitimate interests (operating our directory service) and consent (for contact forms and communications).
Data Transfers: Your data may be transferred to and processed in the United States, which may not have the same data protection laws as the EU.
EU Representative: As a US-based organization primarily serving Arizona, we do not currently have an EU representative. For GDPR-related requests, please contact us directly using the contact information below.
Supervisory Authority: EU residents have the right to lodge a complaint with their local data protection authority if they believe their rights have been violated.
8. Third-Party Services and Integrations
8.1 Services We Currently Use or Plan to Use
Arizona AI integrates with the following third-party services that may collect and process your data:
Jotform (Contact Forms):
- Purpose: Processing contact form submissions and organization submissions
- Data Collected: Name, email, message content, and any other information you provide in forms
- Privacy Policy: https://www.jotform.com/privacy/
n8n.io (Workflow Automation):
- Purpose: Automating data workflows and integrations between services
- Data Collected: Data processed through automated workflows, API data transfers
- Privacy Policy: https://n8n.io/legal/privacy/
Make.com (Integration Platform):
- Purpose: Connecting and automating data between different applications
- Data Collected: Data transferred between integrated applications
- Privacy Policy: https://www.make.com/en/privacy-notice
Zapier (Automation Platform):
- Purpose: Automating tasks and data transfers between applications
- Data Collected: Data processed through automated workflows ("Zaps")
- Privacy Policy: https://zapier.com/privacy
OpenAI ChatGPT (AI Processing):
- Purpose: AI-powered content generation, data processing, and automation assistance
- Data Collected: Text data submitted for AI processing
- Privacy Policy: https://openai.com/privacy/
Anthropic Claude (AI Processing):
- Purpose: AI-powered content analysis, generation, and automation assistance
- Data Collected: Text data submitted for AI processing
- Privacy Policy: https://www.anthropic.com/privacy
LinkedIn (Professional Networking Integration):
- Purpose: Professional profile integration, job data aggregation, and social features
- Data Collected: LinkedIn profile information, job posting data, professional connections
- Privacy Policy: https://www.linkedin.com/legal/privacy-policy
Moveworks (AI Workplace Assistant):
- Purpose: AI-powered workplace automation and user assistance
- Data Collected: User interaction data, workflow information
- Privacy Policy: https://www.moveworks.com/privacy-policy
Notion (Content Management):
- Purpose: Content organization, documentation, and database management
- Data Collected: Content stored in Notion workspaces, user activity data
- Privacy Policy: https://www.notion.so/privacy
Lindy (AI Assistant):
- Purpose: AI-powered automation and assistant functionality
- Data Collected: User interaction data, automation workflow information
- Privacy Policy: https://www.lindy.ai/privacy
Google Analytics (Website Analytics):
- Purpose: Website traffic analysis, user behavior tracking, and performance monitoring
- Data Collected: IP addresses, browser information, page views, user interactions, demographic data
- Privacy Policy: https://policies.google.com/privacy
- How Google Uses Data: https://policies.google.com/technologies/partner-sites
8.2 Data Processing and AI Services Notice
Important: When using AI services (ChatGPT, Claude, Lindy, Moveworks), please be aware that:
- Data may be processed by AI models to improve service functionality
- We do not send personally identifiable information to AI services without explicit consent
- AI processing may involve data being temporarily stored or analyzed by third-party providers
- Each AI service has specific data retention and usage policies outlined in their privacy policies
8.3 Data Sharing with Third Parties
When you interact with our third-party integrations:
- Your data may be transmitted to and stored by these service providers
- Each service has its own privacy policy and data handling practices
- We choose reputable providers that maintain appropriate security standards
- We do not sell your personal information to any third party
- Data sharing is limited to what's necessary for the specific service function
9. Third-Party Links
Our website contains links to external sites operated by third parties (job boards, company websites, event pages). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
10. Children's Privacy
Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.
11. California Privacy Rights
California residents have specific rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information. We do not sell personal information.
12. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post the updated Privacy Policy on this page and update the "Last Updated" date. We encourage you to review this Privacy Policy periodically.
13. International Users
Arizona AI is operated from the United States and is primarily intended for users in Arizona and the broader United States. If you are accessing our Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.
Contact Information
If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:
Email: hello@arizonaai.com
Website: arizonaai.com
Subject Line for Privacy Requests: "Privacy Request - [Your Request Type]"
For EU residents: Please include "GDPR Request" in your subject line for faster processing.